Unfortunately, at this moment in time there is no easy way to 'embed' fonts in e-mail messages. Most web services, including as Gmail do not support custom fonts.
The easiest way to ensure that the recipient sees your handwriting font is to attach your message to the e-mail message as a PDF document or in a Microsoft Word document (ensuring that the 'embed font' option is selected - see below).
If you are certain that the recipient already has your font installed, or has easy access and the technical ability to install it, you can use email clients such Microsoft Outlook to send a message in your handwriting font, provided the email client supports custom fonts. Some web based e-mail services also support custom fonts, but also rely on the font to be installed.
We will explain how to use each of the three options below, with an example letter in PDF and Microsoft Word Formats. The examples also help to compare file sizes of the available options.
NOTE: The example letter was created using
a font produced by our Premium
'Ultra' Handwriting Font Service, and 'Scriptalized' (i.e.
had additional randomisations added for realism) using our
This is one of the best methods, as it produces a very small file size and ensures that the recipient sees your message, in your handwriting font, exactly as you sent it.
If you wish to send your e-mail message as a PDF document, your recipient will require a PDF viewer to be able to read it. However, the PDF format is now so common that almost all PC users have a PDF viewer already installed on their PC. You can test to see if you have a PDF viewer installed on your PC by clicking on the Example Letter link.
If you (or your recipient) do not have a PDF viewer installed, you can download a free one from Adobe at www.adobe.com. If you are sending your message as a PDF file, you are recommended to provide this link in the main body of your message. An example of such as link is given below:
This e-mail message is written in my own handwriting using a custom handwriting font, and attached as a PDF document.
To see the message, you will need to have a PDF document viewer installed on your computer.
If you cannot open the file, please go to www.adobe.com to download and install a free PDF viewer.
To find out how to get your own custom handwriting font, please point your web browser to www.quantumenterprises.co.uk/handwriting-fonts
To create your message as a PDF document, you will need a PDF document creator. Later versions of Windows have a built-in PDF creator called 'Microsoft Print to PDF'. Otherwise, a free Windows PDF document creator (which acts like a printer driver) can be obtained at pdf24 Creator for example.
Once you have a PDF document creator installed, you can simply create your message in your favourite word processor, then use the PDF software to produce your message as a PDF file.
All you have to do is write your message in your font, then select 'Print' from the file menu and select the relevant PDF writer as the printer. You are then able to save your message in PDF format.
You can then attach the PDF file to an e-mail in the same way you would attach any other file to an e-mail message.
Example Letter.pdf - 17 KB
Sending the message as an attached Microsoft Word document may seem to require less steps than required to create a PDF document, but as you can see from the example, the resulting file size is larger (46KB versus 17KB) and there may be incompatibilities between versions of Word that affect the embedding of the font, or layout of the document.
If you decide to send your message as an attached Word document, the important thing to remember is to embed your font in the document.
How to embed fonts in Word:
These instructions use Microsoft Word 365 as an example. Microsoft has several different versions of Office / Word, so if you have problems finding the settings in your version we suggest you conduct a search for how to do this in the version that you have.
Click on the 'File option in the menu, then go down to 'Options' at the bottom of the left hand column that appears. In the 'Word Options' window that appears click on the 'Save' option and the window will change to one as illustrated below.
To embed your handwriting font in the Word document you wish to send, check the 'Embed fonts in this file' box (arrowed) in the 'Preserve fidelity when sharing this document' section. To reduce the file size, be sure to also check the 'Only embed the characters used in the document' box (arrowed). (In the example, this reduces the file size from 1,159 KB to 46 KB).
Completing your message in Word
Once you have completed writing your message in your own handwriting font, save the file and your handwriting font will also be saved within the file.
You can then attach the Word Document (.docx file) to an e-mail in the same way you would attached any other file to an e-mail message.
Example Letter.doc - 46 KB
(Comparable file size 5 KB)
If you want to use your font in an e-mail message, you will need to ensure that the recipient of the message has your font already installed on their computer. You could attach a copy of your font to all of your e-mails, but people are often suspicious of e-mail attachments, for fear of them containing a virus. The answer is to host your font on the web. Alternatively, you can use a free Cloud hosting service such as Microsoft OneDrive or Dropbox to host your font file(s).
Earlier versions of Outlook or Outlook Express do not support custom fonts.
To use a different font (such as your own handwriting font) when writing an e-mail, you will need to ensure that you have turned on the use of 'Rich Text' or 'HTML' text in your e-mail composer. This applies to E-Mail applications such as Outlook, on-line web accounts such as Hotmail. (Refer to the relevant help files in the software or service you are using).
Write your e-mail message, ensuring that your handwriting font is selected for the text.
If you have purchased a Premium 'Ultra' Service handwriting font, we recommend you do not use Scriptalized text in your e-mail message if using this option. This is because, if the recipient does not have your font installed, or has a problem receiving the message as you intended for it to be seen, the text will be unreadable.